Step-by-step guide

GarmentPro – How to use (SOP)

Garments & Boutique Billing. Every task is explained in simple steps. Read from top to bottom, or jump straight to the task you need.

Login / Try demoHelp on WhatsApp
🌐 Read in your language
ENEnglishहिहिन्दीHIHinglishಕಕನ್ನಡததமிழ்
Contents · 13

1. How to log in

↑ Top
  1. Open your product link (for example bizsuite.digitsparx.com/garmentpro/).
  2. Enter your Business ID – Digit Sparx gives it to you (for the demo: demo-garmentpro).
  3. Enter Username and Password → Login. Press the 👁 eye button to see the password.
  4. Want to try the demo? Press "Fill demo login" on the login page – admin / admin123 is filled in for you.
  5. After 5 wrong passwords, login is paused for 15 minutes (for security).
Tip: Never share your password. Create a separate user for each staff member.

2. First-day setup (only once)

↑ Top
  1. Open Business Settings: shop name, address, phone, GSTIN, state, logo, bank / UPI details and bill terms → Save. All of this prints on every bill.
  2. Create Categories + Brands – for example "Mobiles", "Accessories" or "Starters".
  3. Add your items / products (see the product section below).
  4. Add Suppliers and your existing Customers. If a customer already owes money, enter it as Opening balance.
  5. Create separate logins for staff in Users & Roles (Manager, Cashier…). Each role only sees the pages it needs.

3. Clothes with size and colour

↑ Top
  1. Products & Variants → Add: style name (e.g. "Cotton T-Shirt"), price, GST, fabric.
  2. Open the product → Create variants: sizes (S,M,L,XL) and colours (Black,White). Each size-colour gets its own barcode and stock.
  3. Print labels from Barcode Labels; add stock for each variant in Purchases.

4. Fast POS bill

↑ Top
  1. Open POS Billing → scan the barcode. Scanning the same item again = quantity +1.
  2. Press Full amount → Save & print bill.

5. Exchange / return

↑ Top
  1. Exchange & Returns → open the old bill → Return items → quantity → keep as credit (exchange) or refund.
  2. Make the new bill and tick "Use advance / credit".

6. Low-stock alert

↑ Top
  1. Stock & Alerts shows the sizes / colours that are running out – reorder in time.

7. Payments, credit (khata) and advances

↑ Top
  1. While billing choose the payment mode: Cash, UPI, Card, Bank, Cheque. Part cash + part UPI? Press "Split payment".
  2. Not fully paid? Enter what you received – the rest becomes credit (udhaar). A customer must be selected; walk-in customers must pay in full.
  3. Money received later: Payments → Receive → choose customer / bill → amount → Save. The receipt number is automatic.
  4. Customer paid an advance: Payments → Receive → do not choose a bill (on account). On the next bill tick "Use advance / credit".
  5. Use the WhatsApp reminder button on the customer page to remind them about dues.

8. Wrong bill, returns and cancellation

↑ Top
  1. A saved bill is never deleted (GST rule). If there is a mistake, open the bill → "Cancel document" → write the reason.
  2. If the bill already has a payment, first Void that payment in Payments, then cancel the bill.
  3. Customer returns goods: open the bill → "Return items (credit note)" → quantity returned → refund (cash / UPI) or keep as credit. Stock comes back automatically.

9. Print, PDF and WhatsApp

↑ Top
  1. After saving, the bill page opens. Print = A4 print, PDF = download, WhatsApp = message to the customer.
  2. Find an old bill: Invoices → search by name, mobile or bill number.

10. Expenses

↑ Top
  1. Expenses → Add: rent, electricity, salary, tea… Enter date, amount, mode → Save.
Tip: Enter expenses every evening – your month-end report will be correct.

11. Reports – day / week / month / year

↑ Top
  1. Open Reports → choose the report (Sales summary, Item-wise, GST, Collections, Outstanding, Expenses…).
  2. Press Today / This week / This month / This year or enter your own dates.
  3. Collections = how much cash / UPI / card each cashier received – match it with the cash drawer every evening.
  4. Every report has Export CSV – it opens in Excel and can be sent to your CA.
  5. Remember: "Sales" is turnover, not profit. "Profit (estimate)" is only an estimate from purchase prices.

12. Daily routine (checklist)

↑ Top
  1. Morning: log in → check today's sales, dues and alerts on the Dashboard.
  2. During the day: make bills; enter a Purchase when goods arrive.
  3. Evening: Reports → Collections to tally cash, add Expenses.
  4. Once a week: Backup & Restore → "Download backup now" → keep the file on Google Drive / a pen drive.

13. Important points

↑ Top
  1. If the account shows "Read-only", the renewal is pending – your data is safe, only new entries are blocked. Call Digit Sparx: +91 98187 54881.
  2. Change password: click your name at the top → My profile & password.
  3. Any problem: raise a ticket in Support or WhatsApp +91 70656 71504 / +91 98187 54881.
Tip: The demo account (admin / admin123) cannot change passwords, users or settings – it is only for trying the software.

Digit Sparx Pvt. Ltd. · Need help? Call / WhatsApp +91 98187 54881 · WhatsApp +91 70656 71504 · sales@digitsparx.com