Step-by-step guide

GarmentPro – kaise chalayein (SOP)

Garments & Boutique Billing. Har kaam aasaan steps me likha hai. Upar se neeche padhte jao, ya seedha apne kaam par click karo.

Login / Demo try karoWhatsApp par help
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Vishay suchi · 13

1. Login kaise karein

↑ Upar
  1. Apne product ka link kholo (jaise bizsuite.digitsparx.com/garmentpro/).
  2. Business ID daalo – ye Digit Sparx aapko deta hai (demo ke liye: demo-garmentpro).
  3. Username aur Password daalo → Login. Password dekhne ke liye 👁 aankh wala button dabao.
  4. Demo try karna hai? Login page par "Fill demo login" dabao – admin / admin123 apne aap bhar jayega.
  5. 5 baar galat password par 15 minute ke liye login ruk jata hai (security ke liye).
Tip: Apna password kisi ko mat batao. Staff ke liye alag user banao.

2. Pehle din ka setup (sirf ek baar)

↑ Upar
  1. Business Settings kholo: dukaan ka naam, address, phone, GSTIN, state, logo, bank / UPI details aur bill ke terms bharo → Save. Ye sab har bill par print hota hai.
  2. Categories + Brands bana lo – jaise "Mobiles", "Accessories" ya "Starters".
  3. Apne items / products daalo (neeche product wala section dekho).
  4. Suppliers aur purane Customers daal do. Purana udhaar ho to Opening balance me likh do.
  5. Staff ke liye Users & Roles me alag login banao (Manager, Cashier…). Har role ko sirf uske kaam ke page dikhte hain.

3. Kapde – size aur colour ke saath

↑ Upar
  1. Products & Variants → Add: style ka naam (jaise "Cotton T-Shirt"), price, GST, fabric.
  2. Product kholo → Create variants: sizes (S,M,L,XL) aur colours (Black,White) likho. Har size-colour ka alag barcode aur stock banta hai.
  3. Barcode Labels se label print karo, Purchases me har variant ka stock daalo.

4. Fast POS bill

↑ Upar
  1. POS Billing kholo → barcode scan karo. Wahi item dobara scan = quantity +1.
  2. Full amount dabao → Save & print bill.

5. Exchange / return

↑ Upar
  1. Exchange & Returns → purana bill kholo → Return items → quantity → credit me rakho (exchange) ya paisa wapas.
  2. Naya bill banao aur "Use advance / credit" tick karo.

6. Kam stock ka alert

↑ Upar
  1. Stock & Alerts me wo size / colour dikhte hain jo khatam hone wale hain – time par order karo.

7. Payment, udhaar (khata) aur advance

↑ Upar
  1. Bill banate time payment mode chuno: Cash, UPI, Card, Bank, Cheque. Thoda cash + thoda UPI ho to "Split payment" dabao.
  2. Poora paisa nahi mila? Jitna mila utna likho – baaki udhaar ban jata hai (customer select karna zaroori; walk-in ko poora paisa dena hota hai).
  3. Baad me paisa aaye: Payments → Receive → customer / bill chuno → amount → Save. Receipt number apne aap banta hai.
  4. Customer ne advance diya: Payments → Receive → bill mat chuno (on account). Agle bill par "Use advance / credit" tick karo.
  5. Customer page par WhatsApp reminder button se udhaar ki yaad dila sakte ho.

8. Galat bill, return aur cancel

↑ Upar
  1. Saved bill delete nahi hota (GST rule). Galti ho to bill kholo → "Cancel document" → reason likho.
  2. Bill par payment already hai to pehle Payments me us payment ko Void karo, phir bill cancel karo.
  3. Customer saaman wapas kare: bill kholo → "Return items (credit note)" → kitna wapas aaya → paisa wapas (cash / UPI) ya credit me rakho. Stock apne aap wapas aata hai.

9. Bill print, PDF aur WhatsApp

↑ Upar
  1. Bill save karte hi bill page khulta hai. Print = A4 print, PDF = download, WhatsApp = customer ko message.
  2. Purana bill dhoondhna: Invoices → naam, mobile ya bill number se search.

10. Kharcha (expenses)

↑ Upar
  1. Expenses → Add: kiraya, bijli, salary, chai-paani… Date, amount, mode likho → Save.
Tip: Roz shaam ko kharcha daal do – month end me report sahi aayegi.

11. Reports – din / hafta / mahina / saal

↑ Upar
  1. Reports kholo → report type chuno (Sales summary, Item-wise, GST, Collections, Outstanding, Expenses…).
  2. Today / This week / This month / This year buttons dabao ya apni date daalo.
  3. Collections = kis cashier ne kitna cash / UPI / card liya – shaam ko galla isse milao.
  4. Har report Export CSV se Excel me khulti hai – CA ko bhej sakte ho.
  5. Dhyan do: "Sales" = turnover hai, profit nahi. "Profit (estimate)" sirf purchase price se andaza hai.

12. Roz ka routine (checklist)

↑ Upar
  1. Subah: login → Dashboard par aaj ki sale, udhaar aur alerts dekho.
  2. Din bhar: bill banao, maal aaye to Purchase entry karo.
  3. Shaam: Reports → Collections se cash milao, Expenses daalo.
  4. Hafte me ek baar: Backup & Restore → "Download backup now" → file Google Drive / pen-drive me rakho.

13. Zaroori baatein

↑ Upar
  1. Account "Read-only" dikhe to renewal baaki hai – data safe hai, sirf nayi entry nahi hogi. Digit Sparx ko call karo: +91 98187 54881.
  2. Password badalna: upar naam par click → My profile & password.
  3. Koi dikkat ho: Support me ticket daalo ya WhatsApp karo +91 70656 71504 / +91 98187 54881.
Tip: Demo account (admin / admin123) me password, users aur settings badalne ki permission nahi hai – ye sirf try karne ke liye hai.

Digit Sparx Pvt. Ltd. · Help chahiye? Call / WhatsApp +91 98187 54881 · WhatsApp +91 70656 71504 · sales@digitsparx.com